COMPANY:    C. F. Smith Property Group, LLC
POSITION:      Office Manager
LOCATION:    Pinehurst, NC 
 
OFFICE MANAGER ROLE
We are seeking an experienced professional to oversee organization and coordination of administration duties and office procedures to ensure that the office is operated efficiently.  The Office Manager should ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
The successful Office Manager is an energetic professional who doesn't mind wearing multiple hats, is experienced in handling a wide range of administrative duties and executive support-related tasks, is able to work independently to make effective decisions, and is a goal-oriented self-starter. We put an emphasis on clear communication, organizational skills, creativity, pleasant personality, and technical skills for this position.  Above all, we are looking for a strong fit within the family fabric of our firm’s culture.
 
Job Responsibilities

• Maintain a safe, secure, and pleasant work environment
• Handle customer general inquiries and complaints
• Provide administrative support in various capacities to all company departments
• Serve as liaison to third party Human Resources company
• Organize and schedule meetings and appointments
• Coordinate office staff activities to ensure maximum efficiency
• Sort and distribute all incoming mail
• Provide general support to leadership team
• Lead and manage special projects on behalf of various departments
• Design and implement filing systems
• Ensure filing systems are maintained and current
• Ensure security, integrity, and confidentiality of data
• Monitor and maintain office supplies inventory
• Update and maintain Vehicle/Equipment Maintenance List
• Coordinate with IT department on all office equipment
• Organize orientation and training of new staff members
• Provide general support to visitors

• Experience in an administrative/office management role
• Knowledge of office management responsibilities, systems, and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in Microsoft suite including, Word, Excel, PowerPoint, and Outlook
• Strong computer skills and knowledge of office software packages
• Knowledge of clerical and administrative management practices and procedures
• Knowledge of business and management principles
• Must exercise honesty and respect with company employees, clients, vendors, and tenants
• Demonstrate the ability to make sound decisions independently
• Ability to take initiative and complete tasks in an efficient and quality manner
• Ability to work successfully in a team environment and coordinate with various levels of staff and outside vendors and client representatives
• Demonstrate ability to learn commercial real estate industry, CFSPG’s core business model, and operational systems

• Bachelor’s degree in business administration, communications, or any related field
• Additional qualification or certification as an Administrative Officer or Secretary
• Experience in Real Estate, Development/Construction, Property Management, or Legal industries is preferred but not a prerequisite

• Integrity – Operate with moral principles, honesty, and respect, especially when no one is watching.
• Service – Listening, understanding, and executing on the needs of our clients above all else.
• Creativity – Consistently turning complex problems into creative solutions that add value.
• Growth – Get comfortable being uncomfortable through innovation, evolution, and improvement. Push the boundaries of what is possible.
• Commitment – Hard work, quality, and consistency are commitments that are never compromised.
• Team – Supporting and improving each other to achieve our common purpose.
• Passion – Bring excitement and a positive energy to the position and toward the purpose.